Once you have set-up items in the system you can add stock for items which are marked as “track inventory”. Each and every branch defined in the system can have its own inventory independent of the other branches.
If your business is opening afresh then you don’t have to worry about opening stock. You can start enetring the new purchase bills. But if you have been running the business for a while you need to enter opening stock. For this the best option SpicePOs provides you is uploading opening stock through a CSV file.
Once you start running your store with SpicePOS you have to spend sufficient time managing your inventory properly. Based on the number of products in the inventory and level of traceability you need, you can use POS app or back-office for stock transactions.
Inventory Management through POS App
If your inventory is fairly simple (having few items), you can credit / debit stock from the POS App itself. If you need to print barcode labels, it’s also supported in the POS app. You can connect a supported barcode printer to the POS device and print labels for stock that you enter from POS app.
Stock adjustments, printing stock snapshot and checking available stock can also be performed from the POS app. But you have to login to SpicePOS back-office for accessing reports like inventory movements report and individual stock history report.
Inventory Management through Back-Office
More complex stock actions can be performed from SpicePOS back-office.
Ex: Purchase orders, GRNs, stock takes, stock transfers and supplier returns Such bulk actions can be exported as a PDF for authorization or filing if required.
If you expect to order items from your suppliers (rather than they come to your store for sales), you can raise purchase orders from SpicePOS back-office. These POs can be sent to the suppliers as a printed note or an email.
When you receive a PO you have issued previously, you can generate a GRN from the PO, do necessary changes and save. If your supplier comes to the shop for sales and delivery, you can directly create a GRN similar to generating a PO.
Multiple stocks can be transferred from a branch to another branch.
Multiple stocks from the same supplier can be returned through a supplier return note.
Stock Takes (Stock Counts)
You can enter your actual stock (fully or partially) and apply it so that branch stock is adjusted. This generates a report with the differences in stock quantity and value.
Individual stocks can be adjusted (credit, debit, transfer) to correct stock discrepancies.
Stock snapshot, stock moving report and individual stock history report can be generated from the back-office. Each report can be downloaded as PDF / CSV.
Automatic Stock Deductions upon POS Sales
POS sales deduct stock automatically. If an item has a specified bill of materials (recipe), stocks of the receipe items will be deducted by the specified quantities in the recipe (bill of materials).