Setup Items through Back-Office

Items Screen

Back-Office -> Side Navigation Menu -> Master Data -> Items

Locate items screen from side nav	Items screen

Number	Button	Description
1	Add	Add an item from the front-end.
2	Upload CSV	Upload items file to add/edit items.
3	Upload item images	Upload images for multiple items at once. Saves time in adding images to a large set of items.
4	Quick Edit	Edit multiple items at once. Saves time in a bulk edit.

Add a New Item

    Items Screen -> Click "Add" button -> Fill in details -> Save

Item has a large number of different fields. So they are organized into few Sections. Save button at the bottom of the screen should be clicked in order to complete item Add.

General section

Number	Field name	Description
1	Item name	Name that appear in app sales window, printed bill and reports
2	Category	Category to which item belongs
3	Selling price	Price of the item in POS
4	Purchase price	Cost price of the item
5	Price hints	Comma separated list of other selling prices for this item. Specified in case of older batches of the same item exist and they are intended for sold at different prices compare to the selling Price. Ex: 250, 275, 300
6	Barcode	Item barcode read from barcode scanner. Value is a string.
7	Collect location	Where the order would be printed in case of a restaurant. (Only applicable for restaurants, for other businesses this field is not available). Possible values: kitchen/bar
8	Direct sell allowed	Same meaning as in the POS app (as described before). If checked, this item would be listed for sales in the POS sales screen.
9	Taxable	If txes are defined at business or branch level, unchecking this would exempt this item from being considered for tax calculation.
10	No service charge	If service charge is configured at business or branch level, checking this would exempt this item from being considered for service charge.

Note: 7 and 10 are Restaurant specific features and can be ignored for other businesses.

Inventory Sections

Expanded only if the “has inventory” flag is checked.

Number	Field Name	Description
1	SKU	Stock keeping unit (Item is tracked in the business using this code).
2	Supplier code	Supplier SKU. Supplier tracks this item based on this code. Supplier does not know the SKU.
3	Pack size	If the item is purchased in packs how many items in a pack.
4	Unit of measurement	Free text field containing unit of item. This value will appear in inventory screens against the item name making it easy to track stocks.
5	Warning stock level	Once stock is reached this value a stock warning ntification is given saying now your stock for the item is running low.
6	Alert stock level	Once stock reaches below this value stock alert notifications are given to inform that the stock of the item is critically low and need to be refilled quickly.

Informative Section

Number	Field Name	Description
1	Description	Description of item. Ex: if it’s a dish you can describe how it taste and smell.
2	Ingredients	List of ingredients, their quality and their origins.
3	Waiting time (minutes)	How long would it take for preparation.
4	Sufficient for how many people	For how many people a dish is sufficient for.

Details entered in this section will be shown in the POS app when 'info' button of an item is clicked. This information is generally useful for salespeople to communicate or show to customers. Especially for restaurant stewards.

Color/image Section

Defines how an item is shown in the POS sales screen.

Color:

Choose color fom the available set of colors.

Image:

Select an image you have already downloaded. Image size: 400 x 400

Receipe Section

This generally applies to items which are produced for sales. This is where the ingredient list is specified with the exact quantities required for a unit of the item created.

Ex: Items: Chicken salad
    Ingredients:
        Chicken         : 200g
        Eggs            : 1
        Salad leaves    : 100g
        Salt            : 5g

Additionally this can be used for tracking inventory in the case of selling portions of a particular stock item.

Ex:
    Item 1: Whisky brand 1 bottle (inventory tracked in ml. Ex: for 750 ml bottle stock is incremented by 750)
    Item 2: Whisky brand 1 50ml (inventory linked to item 1)
        Bill of materials: 
            Whisky brand 1 bottle     : 50 ml 

Additions Section

Additions with or without additional price can be specified for each item. If you specify additions which only apply to the currently adding item, this option can be used. For configuring the same set of additions across multiple devices, the additions window can be used. That's explained under a seperate topic.

Number	Description
1	Additions with price - The price of selected additions will add up to the item price in bill.
2	Additions with no price - Original item price will not be altered by selecting this kind of addition.

Selecting additions:

Selected additions in order:

Additions in KOT	Additions in printed bill

Edit an Item

    Items Screen -> Click on Item -> Edit details -> Save

Upon clicking save button at the bottom of item add screen, the modifications will be validated and saved.

Click item:

Edit details:

Save:

Delete an Item/(s)

    Items Screen -> Select Item/(s) -> Click Delete icon -> Confirm

Select Item, Click bin icon & confirm: