Create GRN

GRN View

GRNs are used for entering Supplier Bills into the system.

Back-Office -> Side Nav -> Inventory -> GRN

Locating GRN screen	GRN screen

Create GRN from Purchase Order

Purchase Orders Screen -> Click on Purchase Order -> Click "Create GRN" button -> Edit necessary fields and Save

Described under the previous topic "Actions on Purchase Orders".

Create GRN without prior Purchase Order

GRN Screen -> Click "Add" button -> Fill in details -> Save

Number	Field Name	Description
1	Supplier	Select Supplier from the list. Suppliers defined in the system are shown here.
2	Branch	Branch for which the Items are ordered.
3	Payment Type	Payment Method used for paying the supplier for receipt of goods. Cash, Card, Credit or Cheque. If Cheque payment is selected, a Cheque will be automatically created in the system and will be available in Supplier Cheques screen. (Need to specify Cheque Date and Cheque Number for Cheque Payments. Additional fields appear in the Screen once Payment Type is selected as Cheque.)
4	External Reference	Supplier Bill number for tracking purposes.
5	Add Item button	Add Item to the GRN. Functionality of the Add Item Popup is described below.
6	Item List	GRN Items List.
8	Cancel	Cancel Saving GRN.
9	Save	Save GRN so that it can be sent to the Supplier later, either as an email or as a printout.

Add Item Popup:

Number	Field Name	Description
1	Search by Barcode	Search Item by Barcode of the received good.
2	Item	Search Item by Name/ SKU / Supplier Code of the received good.
3	SKU	SKU of the selected Item is displayed here.
4	Supplier Code	Suplier Code of the selected Item is displayed here.
5	Credit Inventory Toggle	ON By Default. ON - Adds stock for the Item once the GRN is saved. No inventory added, but just a record. (TODO)
6	Quantity	Quantity of the good received.
7	Purchase Price	Purchase price of a unit of the good. Unit as specified in Unit of Measurement. Total Inventory Cost of the entry would be (Quantity * Purchase Price)
8	Description	Optional description about the goods received.
9	Cancel button	Cancel adding the specified entry to the GRN.
10	Add button	Confirm adding the specified entry to the GRN.

Add a New Item while Adding Items to a GRN

Click "Add Item" button from GRN Add form -> Select "Add New Item" from Items dropdown -> Fill in Item Details and Stock Details to create the Item and add stock

Select "Add New Item" from "Add Item" popup:

Number	Field Name	Description
1	Item Name	Name of the new Item.
2	Barcode	Barcode of the new Item.
3	Auto	Automatically pick the Barcode. The next incremental number to the largest number (pure number ithout text) in Barcode column.
4	SKU	SKU used for the Item by the Business itself.
5	Supplier Code	SKU used for the Item by its Supplier.
6	Category	Category of the new Item.
7	Direct Sell Allowed	Whether this is a selling Item that should be displayed in the POS Home Screen.
8	Purchase Price	Purchase Price of the new Item.
9	Selling Price	Selling Price of the new Item.

Add Ad-hoc Item to the GRN

If the User doesn't ant to track inventory specifically for an Item but still need to secify the Item for the completion of the GRN, Click "Add Item" button from GRN Add form -> Select "Ad Hoc Item" from Item dropdown -> Fill in Item Details and Stock Details.

Ex: Vegetable (Rs.1,000/-)

Form filling explained:

Edit an Item while Adding Items to a GRN

Once an Item is selected from the Add Item popup, a Pencil icon is displayed in the right. Clicking this icon will show a new popup where the user can change fields of the selected Item. Once saved this Item will be permanantly changed in the system (Even though the GRN may or may not be changed).

Edit Item icon:

Edit Item popup: